What is a fundamental reason for controlling documented information?

Maintaining accuracy and reliability in documented information is fundamental because organizations rely on this information to make informed decisions, manage risks, and comply with regulatory requirements. When documented information is accurate, it enhances the confidence of stakeholders in the decisions made based on that information. Moreover, ensuring reliability means that the information can be trusted for ongoing operations and strategic planning.

While other aspects such as accessibility for management, simplifying audits, and compliance with external standards are important considerations, they are secondary to the fundamental need for the information itself to be accurate and reliable. If documented information is not accurate, it can lead to incorrect conclusions, ineffective operational processes, and potential non-compliance with legal or regulatory obligations. Thus, the primary reason for controlling documented information hinges upon its accuracy and reliability.